Meeting Service Positions


We suggest that service positions terms be at least six (6) months in duration. These guidelines are provided for your easy reference. Each meeting is autonomous and can modify, change or delete
guidelines as the group majority sees fit.

A. Meeting Secretary

1. Registers meeting with the Adult Children of Alcoholics World Service Organization (ACA WSO) office.
2. Sends meeting information changes (new location, new officer, etc.) to ACA WSO and the Intergroup.
3. Opens and closes the meeting, unless this is delegated to another trusted servant.
4. Ensures meeting room is set up and cleaned up.
5. Welcomes Newcomers. Greets newcomers before meetings, talks with them after the meeting and provides New Member Packets accordingly, unless otherwise delegated.
6. Is responsible for the unity and safety of the meeting:
a. Hold business meetings.
b. Limits time of sharing by timer or other means.
c. Help ensure “no crosstalk” rule.
7. Announces service opportunities at least one (1) week in advance of the opening and facilitate the election process for new or established service jobs.
8. Presents the Secretary’s Report/Announcements during meeting.
9. Fills in or helps find temporary replacements for other services positions as needed.

B. Meeting Treasurer

1. Collects and records 7th Tradition donations.
2. Pays meeting expenses (rent, coffee, etc.).
3. Reimburses members who present receipts for refreshments, literature, copies, chips, etc.
4. Keeps a “prudent reserve” (usually 1 month’s normal meeting expenses).
5. After all expenses are paid, while maintaining a prudent reserve, and as approved by a group conscience, sends the excess funds to the local ACA
Intergroup and/or World Service Organization to continue their work: telephone information, meeting directories, literature, events, et cetera.
6. Sends 7th Tradition donations to the local ACA intergroup, region and World Service Organization offices (60% to Intergroup/Region & 40% to WSO).
7. Gives the financial status of the meeting to the members of the meeting as designated by the meeting format (weekly, monthly, etc.).

C. Literature Chairperson

1. Displays literature at each meeting (sets up literature table, etc.).
2. Replenishes all depleted literature (buys books, makes copies, etc.).
3. Cleans up and puts away literature at the end of each meeting.
4. Presents all receipts to the meeting Treasurer for reimbursement.

D. ACA Intergroup Representative

1. Attends the local Intergroup meetings.
2. Makes concerns and questions of meeting known to the Intergroup.
3. Continue to offer support to the Intergroup or communicate service needs to the meeting.
4. Distribute information collected to the meetings (events, news, literature, etc.).

E. ACA WSO Group Representative –

1. Attend monthly teleconference meetings. Teleconferences are held the 2nd Saturday of each month. Dial (712) 432-0075 code: 427266# to connect with the callers.
2. Makes concerns and questions of meeting known to ACA WSO.
3. Continue to offer support to ACA WSO or communicate service needs to the meeting.
4. Distribute information collected to the meetings (events, news, literature, etc.).

F. Other possible service opportunities –

Greeters, set up room/clean up room; Speaker Coordinator, Timer, Coffee person, Cake person, Chip person, etc

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